Cubicles4U optimize your office space utilization with a desk booking system

Make it easy for employees to reserve flexible workplaces or cubicles with the desk booking system Cubicles4U and simultaneously make the most efficient use of the available office space. Which will result in increased employee satisfaction and optimized office space utilization.

Make the best use of the office space by letting your employees use Cubicles4U

Office space is costly, so making the best use of the workspace is crucial. Office space utilization measurements helps you to make choices based on real data, optimize the utilization based on analysis and save costs.

Not all employees need fixed desks because their function may require a lot of traveling, working remotely, visiting customers or attending meetings. Flexible workplaces are the workplaces of the future. Today’s employees place high value on agility and in having the flexibility to work wherever it is the most effective at any given time. It’s important to manage the workspace efficiently. Cubicles4U makes it possible and at the same time makes it easy for employees and teams to book cubicles or workspace from wherever and whenever they need.

Enhance employee satisfaction and lower costs

Cubicles4U can be used for flexible workplaces and at the same time you are able to assign fixed working places to employees. Assign rooms to departments and be able to calculate square foot/meters consumption. Use this data for cost allocation and charge-back purposes and maximize the utilization of scares office space. Understand which desks, rooms and floors are overcrowded (on which date) for informed decision making on assigning space to departments or setting up housing policies.

The application shows graphically the desk occupancy, to inform your staff on vacant desks or cubicles upon entering the office or at any time and place during the day. Flexible workforce can reserve desks for coming period, to ensure they have a place to work. This can be especially relevant on busy office days or for desirable desks.

Optimize the office space usage

Give the Facilities Managers or Workplace Leaders the opportunity to create impact by using the Cubicles4U application. You cannot make educated decisions about spatial requirements, budget, support operational goals, forecast for the future and find opportunities to cut costs without reliable and objective data about who, how and when space is being occupied and utilized. Make valuable and informed decisions and at the same time inform the business.

With Cubicles4U you can determine if space is being utilized efficiently, if employee needs are being met by their environment, and if there is an opportunity to upgrade or downsize to increase productivity or decrease cost. Enable your organization to coordinate the demand and supply of office space in the most user-friendly possible way.

Keep improving

With Cubicles4U you have extensive insight and overview, without spending a lot of time to collect the required data. Therefore, you can quickly and easily discover opportunities to improve.

Facility Managers can monitor workplace utilization per department, employee, desk, room, floor and more. Based on these insights, policies can be developed and informed decisions can be made on the need for additional (or less) office space. In addition, you can use this information to charge departments for the use of cubicles and rooms.

The app tracks all reservations and provide insight into all sorts of relevant data via clear dashboards. The efficiency of space use and employee satisfaction can be quickly optimized.

An easy to use cubicle and workplace reservation system

Cubicles4U has the advantage that it is a ready-to-use module to reserve workplaces or cubicles. Easily check which workplaces or cubicles are available and book at once, in a very pleasant and intuitive way

Employees can find available workspaces using advanced filters and reserve a work location or cubicle for that specific day or any day in the future. This gives your employees clarity on which cubicle they are reserving and makes it easier to locate a desk.

Facility staff can easily change floor plans and update the position of cubicles. With the application, you allow facility managers to use graphical views to permanently assign staff to desks and allocate rooms to departments.

What to do with no-shows?

In addition to Cubicles4U, a check-in system can be added to be able to manage no-shows. Check-in could be done via ServiceNow, IP-telephone, NFC-chip, and more. Please contact us to discuss the options that are most applicable to meet your needs.

Visit Cubices4U in the ServiceNow Store


by Markus Sewenig from Post Telecom SA on 2017-02-23 00:49 for version 1.0.12
A very modern and fresh feature. Highly recommend it.

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